CLEARANCE AND DELIVERY PROCEDURES IN CAMEROON
| No | Main Steps | Processing Time | In charge of | Documentation | Comments |
| 1 | Pre-Alert | XXX | Shipper | Quote acceptation + Draft of B/L + pro-forma invoice.
>BL/O or signed Telex release. |
Pre-alert has to be received max at vessel departure from port of loading. |
| 2 | TRANSIT ORDER (TO) | Day- 14 prior to ETA Duala | Client | >Commercial Invoice
>Parking List >Origin Certificate >Sea Freight Invoice >AAROCO Quote executed |
Transit order T/O (addressed to Custom Broker
14 days before vessel arrival)includes full documentations must indicates custom regime + delivery address + Specifications as direct express delivery |
| 3 | Transit File Opening | Day- 9 | AAROCO | AAROCO Numbering is Proceeding | Checking and returned to client if mistake or missing docs.
|
| 4 | DI Import declaration report (SGS) | Day – 8 | Importer Could be done by AAROCO on behalf of the client | based on B/L + Sea Freight Value | Depends on FOB value (if <3000 EUR: no pre-inspection / >3000 EUR requiredpre inspection before boarding by SGS at shipper’s place / POL). |
| 5 | BESC / ECTN | Day-8 | Exporter | based on B/L + Sea Freight Value | Mandatory (CNCC agent depends on POL). |
| 6 | Local Insurance.
|
Day- 8 | AAROCO | based on B/L + Sea Freight Value | Mandatory (0.5% FOB Douala + 5.5 USD) + VAT |
| 7 | AVI / Request for clean Report of finding | Day- 6 | AAROCO | SGS / AVI report. | It gives an estimate by third party on
Cargo value + customs duties. |
| 8 | (SGS)Customs provisory declaration | Day- 6 | AAROCO | Provisory declaration. | Provided to client for estimated custom duties amount. |
| 9 | Vessel arrival/manifest registration | D Day | Shipping line | SYDONIA / Customs System | Done by the shipping agent appointed for the cargo/vessel. |
| 10 | Informatics validation of final customdeclaration | Day + 2 | AAROCO | SYDONIA / Customs System | If Cargo Manifest validated by the shipping line agent at the customs. |
| 11 | Formal meeting with Customs officer | Day+ 2 | AAROCO | Provisory declaration. | The Custom Broker has to meet
Customs officer to validate final amount to be paid as VAT & Duty. |
| 12 | Customs duties / taxes – Payment | Day+ 4 | Client | GUCE office (bank) | Paid by certified Bank check. |
| 13 | Customs – Delivery Order (D/O) | Day+ 5 | AAROCO | BAE (BON A ENLEVER Douanes) | Could be handled by AAROCO on behalf of client (rate applied is 3%). |
| 14 | Shipping line Delivery Order (D/O) | Day+ 5 | AAROCO | BAD (BON A DELIVRER PAD-DIT) | After paying customs duties / taxes. |
| 15 | Truck loading | Day +7 | AAROCO | BAE + BAD + PAD-DIT | After paying Terminal handling charges +
Shipping Line fees. |
| 16 | X-RAY (if required by Customs Inspector) | Day+ 7 | AAROCO | According to Customs appreciation (red circuit). | |
| 17 | Final delivery | Day+ 8 | AAROCO | Proof of delivery / DN | AAROCO Delivery Note (DN) has to be dated,
signed and stamped by receiver. |
| 18 | Return of empty containers (COC only) | 24HRS | Receiver has to inform AAROCO within 24h after delivery to collect the empty container
(Douala City Limits only) / For all other destination, trucks will be on standby (free time 24hrs).
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Prepared by:
Import Clearing Department (Ocean)
Aaroco Global Trans & Logistics and Services.
Contact us today and experience first-hand our professional, effective and efficient services.
